ChatGPT for Occupational Safety: 20+ Prompts for Risk Assessments, Documents, and Safety Training
- Nexxant

- Jul 2
- 14 min read
Introduction
Occupational Safety is undergoing a true digital transformation. The use of artificial intelligence in Occupational Health and Safety (OHS), especially with tools like ChatGPT, is helping safety professionals save time and improve quality and efficiency in creating documents, conducting risk analyses, and planning training programs.
In this article, you’ll find 20+ ready-to-use and customizable ChatGPT prompts designed to help automate and optimize typical OHS tasks, such as creating Preliminary Hazard Analyses (PHA), developing Standard Operating Procedures (SOPs), drafting Safety Toolbox Talks (STTs), and even conducting workplace mental health diagnostics, among others.

Each prompt has been carefully structured to allow users to insert company-specific details, including industry sector, activities, and relevant Occupational Safety Regulations (such as Brazilian NRs or other local standards). Additionally, these prompts are crafted to enhance the integration between Data Management, Occupational Risk Assessment, Workplace Safety Standards, and the growing use of AI tools like ChatGPT in day-to-day OHS operations.
Whether you’re a Safety Technician, Engineer, OHS Manager, or Consultant, this content is tailored for those who want to apply AI in a practical, compliant, and legally aligned way.
Note: If you are from a country that does not use the referenced standards (such as OSHA regulations in the United States or PRL legislation in Spain), feel free to adapt the prompts by replacing them with the occupational health and safety standards applicable in your region. The structure of each prompt allows easy customization for different legal and regulatory contexts.
0. Prompt for Preliminary Occupational Risk Assessment with ChatGPT (U.S. Context)
Prompt Objective: Help ChatGPT identify and list key occupational safety and health risks based on a detailed description of the company's activities, work environment, processes, and materials. The analysis should consider OSHA standards, U.S. occupational safety regulations, and industry best practices for hazard identification and risk assessment.
Prompt:
Act as an Occupational Safety and Health Specialist with expertise in U.S. OSHA regulations and risk assessment methodologies. Conduct a detailed preliminary risk analysis for the following workplace scenario:
🔹 Type of business / industry sector: [Example: Metal fabrication, Construction, Office environment, Healthcare facility, etc.]
🔹 Main operational activities: [List: Example: Metal cutting and welding, Structural assembly, Customer service, etc.]
🔹 Support and indirect activities: [List: Example: Cleaning, Maintenance, Internal materials handling, etc.]
🔹 Physical description of the workplace: [Explain: Example: Industrial warehouse, Multi-story office building, Outdoor area, Confined space, etc.]
🔹 Materials and equipment used during tasks: [Example: Chemicals, Electrical equipment, Heavy machinery, etc.]
🔹 Approximate number of workers involved: [Specify the number]
🔹 Work shifts or schedules: [Example: Day shift, Night shift, Rotating shifts, Administrative hours]
🔹 Other relevant factors (if any): [Example: High staff turnover, Contractors on site, Presence of external visitors, etc.]
Your response should include:
Main identified risks, classified by type (physical, chemical, biological, ergonomic, mechanical, and accident-related hazards)
Critical tasks or stages with higher risk exposure
Applicable OSHA standards or other U.S. safety regulations
Initial recommendations for hazard prevention and risk control
Additional observations or recommendations for future detailed analysis
👉 If necessary, ask for more details from the user to complete the risk assessment.
Documents and Safety Procedures
📌 1. Prompt for Creating Job Hazard Analysis (JHA) with ChatGPT
Prompt Objective: Generate a customizable Job Hazard Analysis (JHA) template for a specific activity, covering hazards, preventive measures, and operational controls based on OSHA standards and recognized best practices in occupational safety.
Prompt:
Act as a workplace safety specialist. Create a detailed Job Hazard Analysis (JHA) for the following activity:[Describe the activity: e.g., working at heights, electrical maintenance, material handling, etc.]
The analysis should include:
Activity description
Task steps
Hazard identification for each step
Recommended preventive measures
Required Personal Protective Equipment (PPE)
Relevant OSHA standards or ANSI guidelines
Suggested administrative or engineering controls to mitigate risks (where applicable)
📌 2. Prompt for Drafting Standard Operating Procedures (SOPs) with ChatGPT
Prompt Objective: Generate a complete and detailed Standard Operating Procedure (SOP) tailored for high-risk tasks, aligned with OSHA standards and workplace safety best practices.
Prompt:
Act as an occupational safety engineer. Draft a Standard Operating Procedure (SOP) for the following task:[Describe the activity: e.g., forklift operation, confined space entry, boiler maintenance, etc.]
Structure the SOP with the following sections:
Purpose
Scope of application
References (OSHA standards, ANSI guidelines, or site-specific protocols)
Roles and responsibilities
Required materials and PPE
Step-by-step operational procedures
Potential hazards and control measures
Emergency procedures (if applicable)
Use clear, concise, and technical language suitable for workplace safety teams.
📌 3. Prompt for Writing Permit to Work (PTW) Templates with ChatGPT
Prompt Objective: Generate a detailed and customizable Permit to Work (PTW) template for critical activities, including hazard assessment, required PPE, and formal authorization.
Prompt:
Act as a safety technician specialized in issuing Permit to Work (PTW) documents. Create a PTW template for the following activity:[Describe the activity: e.g., hot work, working at heights, confined space entry, etc.]
Include the following sections:
Activity and location identification
Responsible supervisors and authorized personnel
Task description
Occupational Risk Assessment
Required PPE
Collective protection equipment (if applicable)
Safety measures before, during, and after task execution
Approval and signature fields
Follow best practices recommended by OSHA, ANSI, and other applicable safety standards.
📌 4. Prompt for Generating Safety Inspection Checklists with ChatGPT
Prompt Objective: Produce ready-to-use safety inspection checklists covering PPE, machinery, confined spaces, or any specified topic, following OSHA compliance and integrated EHS data management practices.
Prompt:
Act as a workplace safety specialist and create a safety inspection checklist focused on [Choose the target: PPE, Machinery and Equipment, Confined Spaces, Environmental Conditions, etc.]
Include the following columns:
Inspection item
Compliance criteria
Inspection status (Compliant / Non-compliant / Not Applicable)
Additional observations
Recommended corrective actions (if necessary)
The checklist should be concise and field-ready for occupational health and safety professionals.
📢 Communication and Training

📌 5. Prompt for Generating Safety Toolbox Talk (TBT) Scripts with ChatGPT
Prompt Objective: Generate short, clear, and customized Toolbox Talk (TBT) scripts, aligned with the topic, audience profile, and industry sector.
Prompt: Act as a Workplace Safety and Corporate Communication Specialist. Create a Toolbox Talk (TBT) script with the following details:
🔸 Main topic: [Example: Proper use of PPE, Fall hazards, Electrical safety, etc.]
🔸 Audience profile: [Example: Machine operators, Maintenance technicians, Office staff, etc.]
🔸 Type of work performed: [Briefly describe the activities]
🔸 Desired duration: [Example: 5 minutes, 10 minutes]
The script should include:
An engaging opening question or quick reflection
Clear description of hazards and safety precautions related to the topic
A practical example or real-life case study (if possible)
A closing message with a motivational safety reminder or action alert
Use simple, clear, and engaging language tailored to the described audience.
📌 6. Prompt for Creating Workplace Safety Awareness Campaigns with ChatGPT
Prompt Objective: Generate creative ideas for internal safety awareness campaigns, including slogan suggestions, communication channels, and engagement actions.
Prompt: Act as a Workplace Safety Professional with expertise in internal communication. Design a safety awareness campaign plan based on the following details:
🔸 Campaign theme: [Example: Accident prevention, Proper PPE use, Mental health at work, etc.]
🔸 Target audience: [Example: All employees, Production teams, Administrative staff, etc.]
🔸 Campaign duration: [Example: One week, One month]
🔸 Available communication channels: [Example: Internal emails, Bulletin boards, WhatsApp groups, Corporate TV]
The plan should include:
A catchy and impactful slogan
Practical engagement activities or challenges
Suggested materials (posters, videos, quizzes, etc.)
Execution calendar (if applicable)
Adopt a creative and easily understandable tone suited to the employee profile.
📌 7. Prompt for Generating Training Content Ideas for Internal Occupational Safety Week
Prompt Objective: Generate topic suggestions and creative activities to build the Internal Occupational Safety Week agenda, considering the company’s profile. This event is used to raise worker awareness about workplace hazards, especially occupational risks.
Prompt:
Act as a Workplace Safety and Corporate Training Specialist. Generate a list of content ideas and activities for the event based on the following information:
🔸 Company sector: [Example: Construction, Food industry, Office environment, etc.]
🔸 Audience profile: [Example: Operational staff, Administrative staff, Mixed teams]
🔸 Available daily time for the activities: [Example: 1 hour, 2 hours, full shifts, etc.]
Include:
Suggested thematic lectures
Interactive dynamics
Practical activities (e.g., drills, games, etc.)
Ideas for involving employees’ families or the external community (if applicable)
Focus on updated content, covering modern topics like Mental Health at Work, seasonal awareness campaigns (e.g., Mental Health Awareness Month, Safety Awareness Month), and others.
📌 8. Prompt for Developing Safety Knowledge Quizzes and Assessments with ChatGPT
Prompt Objective: Create quizzes, knowledge checks, or quick games to reinforce workplace safety learning.
Prompt:
Act as a Workplace Safety Instructor specializing in interactive training. Create a safety knowledge quiz with the following parameters:
🔸 Quiz topic: [Example: PPE usage, OSHA regulations, Occupational risk assessment, etc.]
🔸 Number of questions: [Example: 5, 10, 15]
🔸 Question format: [Example: Multiple choice, True/False, Fill-in-the-blank]
🔸 Difficulty level: [Example: Basic, Intermediate, Advanced]
For each question, include:
The question statement
Answer options (if applicable)
Correct answer
Brief explanation of the correct answer (optional, for educational feedback at the end of the quiz)
The content should align with OSHA standards and other relevant workplace safety regulations where applicable.
Evaluations and Risk Analyses

📝 9. Prompt for Occupational Risk Assessment by Activity
Prompt Objective: Generate a detailed occupational risk assessment for a specific task or activity, considering major risk categories according to OSHA regulations or relevant U.S. safety standards.
Prompt:
Act as an Occupational Safety Specialist with expertise in Risk Analysis. Conduct a detailed occupational risk assessment for the following activity:
🔸 Activity Description: [Example: Forklift operation, Working at heights, Welding, etc.]
🔸 Workplace Location: [Example: Industrial warehouse, Construction site, Office building, etc.]
🔸 Type of Environment: [Describe: Indoor, Outdoor, Confined space, Climate-controlled, etc.]
For each identified risk, include:
Risk Category: Physical, Chemical, Biological, Ergonomic, or Accident-related
Detailed Description
Potential Consequences
Applicable OSHA standards or other relevant safety guidelines
General control recommendations for each risk
📝 10. Prompt for Control Measures Suggestions for Physical, Chemical, Biological, and Ergonomic Risks
Prompt Objective: Provide practical control measures (engineering, administrative, PPE, etc.) for managing various workplace risks.
Prompt:
Act as a Workplace Safety Specialist familiar with OSHA standards. Suggest control measures for the following occupational risks:
🔸 Physical Risks: [Example: Noise, Heat, Vibration]
🔸 Chemical Risks: [Example: Exposure to solvents, Industrial dust]
🔸 Biological Risks: [Example: Bacteria, Viruses, Fungi]
🔸 Ergonomic Risks: [Example: Poor posture, Repetitive movements]
For each risk, include:
Description of the Control Measure: (Engineering, Administrative, PPE, or Procedural)
Applicable OSHA Standard (if any)
Expected Benefits of Implementation
(Optional) Recommendations for integrating AI-based Data Management if relevant
📝 11. Prompt for Technical Report Simulation on Accidents or Incidents
Prompt Objective: Generate a formal technical report on a workplace accident or incident, covering causes, consequences, contributing factors, and recommendations.
Prompt:
Act as a Certified Safety Technician specializing in Accident Investigation. Draft a technical report for the following case:
🔸 Brief Incident Description: [Example: Worker fell from a height of 10 feet while assembling a metal structure]
🔸 Date and Time of the Event: [Provide details]
🔸 Location: [Describe]
🔸 Task Being Performed at the Time: [Describe]
Your technical report should include:
Detailed Description of the Incident/Accident
Possible Causes (Immediate and Root Causes)
Contributing Factors (Unsafe conditions, behaviors, management failures, etc.)
Actual and Potential Consequences
Technical Recommendations to Prevent Recurrence
Relevant OSHA standards or equivalent guidelines
Use formal language, aligned with technical documentation standards. If needed for accuracy, request additional information from the user.
📝 12. Prompt for Developing Action Plans for Accident Reduction
Prompt Objective: Generate a structured action plan focused on reducing workplace accidents, incorporating risk analysis, deadlines, and assigned responsibilities.
Prompt:
Act as an Occupational Safety Consultant with expertise in Risk Management. Develop an action plan aimed at reducing accidents in the following context:
🔸 Department/Activity with the Highest Accident Rate: [Example: Production line, Construction site, Maintenance area, etc.]
🔸 Most Frequent Types of Accidents: [Example: Falls, Cuts, Machinery-related incidents]
🔸 Time Period Analyzed: [Example: Last 12 months]
Your action plan should include:
Description of the Main Safety Issue
Accident Reduction Goals: (e.g., Reduce incidents by 30% within 6 months)
List of Corrective and Preventive Actions: With deadlines and responsible persons
Monitoring Indicators: (e.g., Frequency rate, Severity rate)
Training Suggestions, Procedure Reviews, or Reinforcement of PPE Use
Reference to OSHA Standards or other applicable guidelines
Consider including strategies that integrate AI-based Safety Management Systems and Data-Driven Risk Analysis where applicable.
Consulting and Continuous Improvement

🧠 13. Prompt for Organizational Safety Culture Diagnosis
Prompt Objective: Generate a descriptive assessment of the organization's current safety culture maturity level based on the information provided by the user.
Prompt:
Act as a Senior Occupational Health and Safety Consultant, specialized in diagnosing organizational safety culture. Provide a detailed analysis based on the following information:
🔸 Industry sector: [Example: Construction, Metalworking, Healthcare, etc.]
🔸 Number of employees: [Specify]
🔸 Main types of activities performed: [Describe]
🔸 Accident history for the past 2 years: [Describe]
🔸 Current safety actions and programs in place: [List or briefly describe]
🔸 General employee perception about safety (if available from internal surveys): [Provide or leave blank]
The analysis should cover:
Current safety culture maturity level (Low, Medium, High)
Observed strengths
Critical points and vulnerabilities
Initial recommendations for improving the safety culture
References to best practices and relevant Occupational Health and Safety regulations (e.g., OSHA standards or equivalent)
🧠 14. Prompt for Behavior-Based Safety Program (BBS) Implementation
Prompt Objective: Provide a customized Behavior-Based Safety (BBS) program implementation plan tailored to the organization's context.
Prompt:
Act as a Safety Behavior Specialist focused on Behavior-Based Safety (BBS). Develop an implementation plan for a BBS program considering the following information:
🔸 Type of company: [Example: Chemical Industry, Construction, Logistics, etc.]
🔸 Number of employees: [Specify]
🔸 Current safety maturity level: [Example: Initial, Intermediate, Advanced]
🔸 Main occupational risks present: [Describe]
Structure the response with:
Main objectives of the BBS program
Key implementation phases (e.g., diagnosis, training, behavioral observations, feedback loops)
Suggested methodologies for promoting safe behavior
Performance indicators to track program effectiveness
Potential challenges and recommended strategies to overcome them
Applicable OSHA standards or industry best practices (if relevant)
🧠 15. Prompt for Developing Safety Performance Indicators (e.g., Frequency Rate, Severity Rate)
Prompt Objective: Generate suggestions for safety performance indicators (KPIs) focused on data-driven decision-making in occupational safety.
Prompt:
Act as a Safety Data Analyst specialized in Occupational Health and Safety (OHS) performance management. Suggest a set of performance indicators for the following company:
🔸 Industry sector: [Example: Automotive manufacturing, Construction, Healthcare sector]
🔸 Number of employees: [Specify]
🔸 Recent accident and incident history: [Describe or indicate if there are no recent records]
🔸 Main objectives for safety KPI management: [Example: Reduce accident rates, Improve safety culture, Comply with audit requirements]
Your response should include:
Traditional lagging indicators: (e.g., Frequency Rate, Severity Rate, Number of Lost-Time Injuries)
Process indicators: (e.g., Number of safety inspections, Participation in safety talks, Completed safety trainings)
Behavioral indicators: (e.g., Number of behavioral safety observations, Recorded safety feedback sessions)
Suggested data collection frequency: (e.g., Monthly, Quarterly)
Recommended visualization formats: (e.g., Trend charts, Dashboards)
References to OSHA standards and safety performance best practices
Regulatory Compliance and Safety Standards

⚖️ 16. Prompt for Interpretation of OSHA or Local Safety Standards (e.g., Fall Protection, Confined Spaces, Machinery Safety)
Prompt Objective: Request ChatGPT for a technical and applied interpretation of specific OSHA standards or equivalent, tailored to the company’s context.
Prompt:
Act as an Occupational Health and Safety Specialist with in-depth knowledge of OSHA regulations (or relevant safety standards). Provide a technical interpretation of the following standard: [Specify the Standard: e.g., OSHA Fall Protection 1926.501, Confined Space Standard 1910.146, Machine Guarding Standard 1910.212, etc.] focusing on this scenario:
🔸 Type of company: [Example: Metal fabrication, Construction site, Healthcare facility]
🔸 Relevant activities performed: [Describe activities related to the selected standard]
🔸 Number of employees involved: [Specify]
🔸 Current safety conditions: [Briefly describe, if possible]
Your response should include:
Technical summary of key requirements applicable to the case
Main legal obligations the company must fulfill
Practical examples of how to implement the requirements in the workplace
Potential penalties or legal risks in case of non-compliance
Additional best practices or recommendations (when applicable)
⚖️ 17. Prompt for GAP Analysis and Document Adaptation for Safety Audits (e.g., ISO 45001)
Prompt Objective: Request ChatGPT to perform a GAP analysis and suggest document adjustments to meet safety management system requirements and external audit standards (e.g., ISO 45001).
Prompt:
Act as an Occupational Health and Safety Management System Auditor (specialized in ISO 45001, OHSAS 18001, or equivalent standards). Perform a GAP analysis and recommend adjustments for document compliance based on the following:
🔸 Reference standard or system: [Example: ISO 45001]
🔸 Type of company: [Example: Chemical industry, Transport and Logistics, Construction]
🔸 Existing safety documents: [List documents like SOPs, Job Hazard Analyses, Work Permits, etc.]
🔸 Critical points identified by the company (if any): [Example: Lack of document control, Missing training records]
Your response should include:
Main documentation requirements specified by the selected standard
GAP analysis comparing the company’s current documentation with the standard’s requirements
Specific recommendations for adapting or creating documents
Suggestions for structuring an Action Plan to achieve compliance
References to OSHA regulations or industry-specific safety standards (when relevant)
Emergency Response and Occupational Health Programs
🧯 18. Prompt for Creating Emergency Response Plans (e.g., Fires, Chemical Spills, Accidents)
Prompt Objective: Help generate a customized Emergency Response Plan (ERP) tailored to the company's specific risks and workplace environment.
Prompt:
Act as an Emergency Management and Occupational Safety Specialist. Develop an Emergency Response Plan (ERP) for the following company scenario:
🔸 Industry Type: [Example: Petrochemical plant, Logistics center, Chemical laboratory]
🔸 Primary Risks Present: [Example: Fires, Chemical spills, Machinery accidents, Structural collapses]
🔸 Number of Exposed Employees: [Provide the number]
🔸 Facility Layout: [Example: Number of work areas, location of emergency exits, presence of internal response teams]
🔸 Available Resources: [Example: Fire extinguishers, Alarm systems, Trained emergency teams, Response equipment]
Your response should include:
Description of considered emergency scenarios
Response procedures for each type of emergency
Organizational chart of the response team (e.g., Fire Brigade)
Emergency communication flow
Recommended drills and training exercises
Alignment with applicable U.S. standards (e.g., OSHA Emergency Action Plans, NFPA 101, NFPA 70E)
19. Prompt for Analysis of Psychosocial and Mental Health Risk Factors in the Workplace
Prompt Objective:
Request a specialized and customized assessment of psychosocial risks and occupational mental health factors, with a focus on preventing absences and improving workplace well-being.
Prompt:
Act as an Occupational Safety Specialist with expertise in Psychosocial Risk Assessment and Workplace Mental Health. Provide a detailed evaluation of psychosocial risk factors based on the following company information:
🔸 Industry Sector: [Example: Manufacturing, Retail, Services]
🔸 Team Size: [Number of employees]
🔸 Main Activities Performed: [Brief description of operational and support activities]
🔸 Physical Work Environment: [Example: Office, Factory floor, Confined spaces, Fieldwork]
🔸 History of Mental Health-Related Absences: [If applicable, describe]
🔸 Other Relevant Factors: [Example: Workload, Organizational climate, Performance pressure]
Response Format:
Key identified psychosocial risks
Possible causes and aggravating factors
Potential impacts on health, safety, and performance
Practical recommendations for risk reduction and mental health promotion
Suggested programs or preventive campaigns (e.g., Safety Week, awareness initiatives)
Where possible, reference OSHA guidelines, WHO/OIT best practices, and relevant U.S. occupational health standards.
20. Prompt for Planning Mandatory Safety Training by Job Role
Prompt Objective: Ask ChatGPT for a detailed safety training plan, including legally required and recommended training based on company roles and occupational risks.
Prompt:
Act as an Occupational Safety Specialist focusing on OSHA safety training requirements. Create a detailed plan of legally required and recommended training programs, considering the following scenario:
🔸 Industry Segment: [Example: Construction, Chemical Industry, Corporate Office]
🔸 List of Existing Job Roles: [Example: Electrician, Machine Operator, Safety Technician]
🔸 Main Occupational Risks: [Example: Working at heights, Electrical hazards, Chemical exposure]
Response Format:
Mandatory training by job role
Applicable OSHA standards or ANSI/NFPA references for each case
Recommended retraining or refresher frequency
Suggestions for organizing an annual training calendar
Tips for training documentation and record-keeping
If possible, include example KPIs for training, such as attendance rate or percentage of employees trained.
21. Prompt for Recommending KPIs in Occupational Health and Safety (OHS)
Prompt Objective: Ask ChatGPT for a personalized and strategic list of Key Performance Indicators (KPIs) for OHS management, aligned with organizational risks and safety goals.
Prompt:
Act as a Performance Metrics Specialist in Occupational Health and Safety (OHS). Create a list of relevant and strategic KPIs for monitoring OHS performance, considering the following scenario:
🔸 Industry Sector: [Example: Metalworking, Logistics, Services]
🔸 Number of Employees: [Provide approximate number]
🔸 Main Occupational Hazards: [Example: Physical, Chemical, Biological, Ergonomic risks]
🔸 Main OHS Program Goals: [Example: Accident reduction, Safety culture improvement, Regulatory compliance]
Response Format:
List of at least 8 to 10 relevant OHS KPIs
Calculation formula for each indicator
Brief explanation of each KPI's objective and relevance
Suggested realistic targets (benchmark-based when possible)
Tips for internal KPI tracking and reporting
Reference to relevant standards (e.g., OSHA, ISO 45001) when applicable.
Conclusion
The use of ChatGPT and other artificial intelligence tools in Occupational Health and Safety (OHS) is becoming a game-changer for safety professionals. From generating Occupational Risk Assessments to designing awareness campaigns and Emergency Response Plans, AI tools can save time and improve document quality.
However, remember: AI is a powerful ally but does not replace professional judgment or legal responsibility in OHS management. Always review AI-generated content and consult certified safety professionals when necessary.
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